AP use case · Facilities spend

Twelve offices. Forty meters.
One controlled ledger.

Every location carries a lease, a deposit, utility meters and a landlord - multiplied across cities. Finnoto runs the rent calendar, tracks every recoverable deposit, captures and validates utility bills, and flags the site whose numbers don't look right.

Site ledger

Every site, every obligation,
every anomaly - one view.

Infra ledger · 12 sites Nov cycle
₹28.4L
Monthly infra run-rate (rent + utilities + AMC)
₹86L
Security deposits recoverable - tracked per lease
2
Anomalies flagged this cycle
SiteRentUtilitiesStatus
Indiranagar HQ₹3,50,000₹48,200Paid · TDS 194-I deducted
Gurugram WH₹2,10,000₹1,12,400! Electricity 3.1× avg → ticket #INF-42
Pune dark store₹94,000₹22,100Paid · bills auto-captured
Chennai (exited)--✕ Deposit ₹6L pending 74 days → escalated
Anomaly · Gurugram warehouseauto-detected
November electricity bill ₹1,12,400 vs 6-month average ₹36,000. Held for review with bill image + meter history attached - likely misread or leakage. Not paid on autopilot.
Deposit ledger
Every lease's deposit tracked as a recoverable asset - adjustments on exit documented, refund follow-ups automated.
Obligation calendar
Rents on the 1st, utilities by due date, AMC quarters - zero late fees, zero missed escalations.
12 rents executed · 38 utility bills captured & validated · 1 anomaly held · deposit recovery on track

Illustrative product behaviour - values shown are examples.

Why it's hard today

Infra spend is small individually,
chaotic collectively.

Each site's payments are trivial. Multiply by locations, landlords, meters and due dates - and infra becomes the messiest ledger in the company.

Deposits that evaporate

Security deposits are real money parked with landlords - often lakhs per site. Untracked, they're under-recovered on exit, disputed without documentation, or simply forgotten.

Bills paid on autopilot

Utility bills get paid because they arrive - not because they're right. Misread meters, wrong tariffs and building-level leakages ride along unnoticed for months.

A calendar of small deadlines

Every site has its own rent date, escalation date, AMC cycle and utility due dates. Miss one and it's late fees; miss an escalation and you're overpaying quietly.

The difference: facility-management tools track assets and tickets. Finnoto tracks the money - every rent with its TDS, every deposit as a recoverable, every bill validated against history before a rupee leaves.
How Finnoto runs it

The whole site lifecycle,
on financial rails.

1
Onboard the site
Lease terms, deposit, escalations, landlord details and TDS treatment captured once - the site's full financial profile.
2
Run the calendar
Rents, utilities and AMCs scheduled and executed with approvals - escalations applied on the right date automatically.
3
Validate before paying
Utility bills captured from email/portals and checked against meter history and tariffs; anomalies hold payment with evidence attached.
4
Recover on exit
Deposit adjustments documented, refund timelines tracked and escalated - exits close with money back, not write-offs.
FAQ

Frequently asked questions

How does Finnoto capture utility bills?

From wherever they arrive - email, WhatsApp forwards, or portal downloads. Bills are OCR'd, mapped to the site and meter, validated against history, and queued for payment with the image attached.

Can it track security deposits across many leases?

Yes - every deposit is a ledger item tied to its lease, with escalation on long-pending refunds after exit and full documentation of any landlord adjustments.

Does rent TDS happen automatically?

Yes - 194-I deduction is applied on each rent cycle, deposited with your TDS runs, and lands in the same quarterly reconciliation as the rest of your payables.

Give infra spend the same rails as vendor spend.

Rents, deposits, utilities and AMCs - controlled, validated and recoverable.

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